First step to starting with GST is to set up the GST information according to RMC (Royal Malaysia Customs) guideline. This is important as it will ensure that the ProLine will generate the GST transactions and reports correctly.

The settings include the following:

  • Company Profile
  • Tax Code Table
  • Tax Code Settings
  • Customer Contacts Settings
  • Supplier Contacts Settings
  • Products Settings
  • Chart of Account

Company Profile

  • Shows the company profile.
  • Including GST registration number.
  1. Under Side Menu, go to
  2. Click Setup.
  3. Manage company’s profile if necessary.
  4. Click Save.

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Tax Code Table

  • Tax Code Table in ProLine can be defined as Double Entries Setup.
  • Double Entry is set by default with including GST code.
  • If you want to change or manage code, you can do it here.
    1. Under Menu, click Accounts
    2. Click Settings
    3. Click Double Entry SetupScreenshot_1Screenshot_2
    4. Double Entry Setup *Related to GST – Explanation for GST tax code, refer Appendix 2.
      1. Taxable Items
        All GST code must be tick, if not, it will not appear in drop down list at taxable items column.
      2. Output Tax
        Output tax is usually for supplier/purchase.
        User can refer the GST code for Output tax in Appendix 1.
      3. Input Tax
        Input tax is usually for customer/sales. But, sometimes it will use by retailer or dealer.
        User can refer the GST code for Input tax in Appendix 1.

       

    5. Click to save to save all the changes that you have made (or press CTRL+S).

Tax Code Settings

  • Tax code is setting for each transaction in order the GST can posted accordingly.
  • For example, Sales invoice you need to select SR (Standard Rated 6%), if purchase with GST charged is TX (Direct GST Purchase).
  1. Under Menu, click Accounts
  2. Click Settings
  3. Click GST SettingsScreenshot_3
  4. Click General
  5. Shows Effective Dates* Settings for GST are set number 1 because the GST will commence on 1st April 2015.
    * More than one setting is provided in case there are any changes in GST rules in future.
  6. Double click at the Set 1.Screenshot_3
  7. Shows GST Settings #1    GAF Version Prefix [/-]
    When export the GAF (GST Audit Files), use this format.

    GST [Wording/Rate%] GST rate currently is 6%

    GST Process Cycle [-/Months]
    By default, the GST Process Cycle will be calculated monthly.
    If your company has Annual Total Sale ≥ RM 5 million, the GST process cycle is on monthly basis, no need to change.
    If your company has Annual Total Sale ≤ RM 5 million, the GST process cycle is quarterly, change the Value column to 3 means it will calculated every 3 months.

    Warn Supplier Status Check Overdue [-/days]
    By default, the GST Process Cycle will be updated after 30 days.
    If the company set to quarterly, change Value column for 90 days.
    Staff Gift Yearly Limit [GL Code/Amount]
    This are based on the GL (General Ledger) code, you have to create the GL code first, and key in the code under Text column.

    Customer Gift Yearly Limit [GL Code/Amount]
    This are based on the GL (General Ledger) code, you have to create the GL code first, the key in the code under Text column.Simplified Invoice Max Claimable [-/Amount]
    Maximum amount to claim under input tax through purchase or expenses.

    Invoice Threshold [-/days]
    The tax invoice has to be issued within 21 days from the time of the supply.

    Bad Debt [-/Months]
    Bad debt will be automatically generated after 6 months by default.

    DmR Qualify Amount [-/MYR]
    This DmR Qualify Amount is part of GST Advance. User need to refer to GST document or go to GST website
    http://gst.customs.gov.my.

    DmR Qualify Rate [-/%]
    This DmR Qualify Rate is part of GST Advance that usually charge 5%. User need to refer to GST document or go to GST website http://gst.customs.gov.my.
    Imports Under Special Scheme (IS) Rate [-/%] depends on approval from RMCD
    Imports Under Special Scheme (IS) Rate is depends on approval from Custom Royal Malaysia Department (CRMD). It is not fixed and must refer to CRMD.

  8. Save Set – Save all the changes that you have made (or press CTRL+S).

 

Customer/Debtor Contacts Settings

Customer needs to fill the output tax field. Output tax means GST payable on sales of goods and services provided.

  1. Under Side Menu, click General
  2. Click Contacts
  3. Double click on selected customer name user want to manage.

 

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